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QUALITY ASSURANCE AND RISK MANAGEMENT UNIT

The unit has two main functions

  1. QUALITY ASSURANCE MONITORING AND EVALUATION
    • Is responsible in ensuring quality in the provision of set qualifications and educational standards
  2. RISK MANAGEMENT
    • is responsible for coordinating efforts in designing the Institute’s risk management framework and for the day-to-day activities associated with coordinating, maintaining and embedding the framework in the organization.

QUALITY ASSURANCE MONITORING AND EVALUATION

Quality assurance ensures that our graduates meet certain thresholds of acceptability. We plan, direct or coordinate Quality Assurance programs and formulate quality control policies. The Quality Assurance, Monitoring and Evaluation  policy establishes bases for quality assurance culture amongst the Institute members, provides framework for delivering quality services at the Institute, empowers staff in monitoring and evaluating quality systems, and propel the Institute to greater achievement and enhancement in development of knowledge, skills, technology, and scholarly attainment. In particular, the Institute provides the basic fabric and backdrop for the development and operationalization of the Institute’s quality assurance instruments including the Quality Assurance Policy, Guidelines and Procedures.

The role of the Quality Assurance coordinator is to assist the Rector to ensure high quality in teaching, learning, research, consultancy and supporting activities at levels that are comparable and competitive at the national, regional and international levels.  

It is the responsibility of the Quality Assurance coordinator to ensure that the Institute complies with NACTE’s Accreditation Standards on the following categories:

  • Institutional Vision and Mission
  • Governance and Administration
  • Institutional Integrity
  • Institutional Effectiveness
  • Educational Programmes
  • Student Support and Development
  • Information and Learning Resources
  • Teaching and Supporting Staff
  • Physical Resources
  • Financial Resources

 RISK MANAGEMENT

The Institute is committed to supporting staff with risk management. The Institute's risk management framework comprises Risk strategy (or policy), Risk architecture (or governance structure) and Risk protocols (or procedures). Effective risk management increases the likelihood of successful outcomes whilst protecting the reputation, sustainability and operations of the Institute.

Any activity will have associated risks.  In working to become a leading Higher Learning Institution, there will be many risks involved.  However, risks often reap financial and reputational benefits and open the door to new opportunities.  Risk management is undertaken to ensure that where an action or event may prevent the Institute from meeting its objectives, a plan is in place to either mitigate or monitor the risk.  The benefits include informed decision making, the Institute having the appetite to take more risks as opportunities and to reduce the likelihood of being unable to operate.

The Institute has processes in place to identify, evaluate and manage risks that have the potential to prevent the Institute from meeting its objectives.  These are recorded in the Institutional Risk Register. 

The diagram depicts the Institute's approach to risk management.  Risks are identified by first establishing objectives (such as the KPIs in the Institute’s Strategic Plan) and then identifying risk and controls in relation to achieving these objectives.  Risk assessments are then carried out on each risk in order to ascertain what actions (responses) are needed.  This is then be reported on (to the relevant committee) and reviewed.

 Potential benefits for managing risks at the Institute:

  1. Establishment of a reliable basis for decision making and planning (strategic and operational planning).
  2. Assurance on the achievement of the Institute’s objectives and performance targets through the awareness and management of potential events/and situations that work against the objectives.
  3. Enhanced communication across all levels of management within the Institute
  4. Effective use of resources; minimize operational surprises and shocks and other costly and time consuming litigation and/or unexpected losses.
  5. Management will grasp new opportunities in a timely manner.
  6. Facilitate compliance with relevant legal and regulatory requirements and international norms.

 

Responsibilities of the Risk Management coordinator

The role of the risk coordinator is to assist the Rector to fulfill his risk management roles. The risk coordinator has the responsibility to:

  1. Coordinate efforts for developing and enhancing appropriate risk management policies, procedures and systems.
  2. Co-ordinate and monitor the implementation of risk management initiatives within an organization.
  3. Work with risk owners to ensure that the risk management processes are implemented in accordance with agreed risk management policy and strategy.
  4. Collate and review all risk registers for consistency and completeness.
  5. Provide advice and tools to staff, management the Executive and Board on risk management issues within the organization, including facilitating workshops in risk identification.
  6. Promote understanding of and support for risk management including delivery of risk management training.
  7. Oversee and update organization-wide risk profiles, with input from risk owners.
  8. Ensure that relevant risk information is reported and escalated or cascaded, as the case may be, in a timely manner that supports organizational requirements.
  9. Attend at audit committee meetings where risk management issues are discussed.